Managing Multiple Customers and Invoices Made Easy with PayTabs

The days of manually creating, issuing, and managing invoices are gradually fading into oblivion owing to the inefficiency, slowness, and labor-intensiveness of the process. The fact that 39% of manual invoices have been found to contain mistakes is a big enough wakeup call for most business owners. Naturally, invoice automation is increasingly gaining popularity as it is helping companies reduce overall costs and strengthen the bottom line. In fact, by 2031, the size of the global e-invoicing market is expected to hit USD 62.68 billion.

So, what does the future of invoicing hold for a merchant like you? How can you leverage technology for better operational efficiency and profitability? Well, as a leading provider of online invoicing tools across the MENA region, PayTabs is making it hassle-free to manage multiple customers as well as invoices. Read on to know how you can capitalize on it.

How PayTabs is Simplifying Client Billing

Of the various PayTabs payment solutions available to UAE merchants, electronic invoicing deserves special mention as everything happens over the internet and requires no manual intervention. Invoice generation is an automated process too and there is a lot you can do to make it specific for your business. Let’s delve into the multiple advantages of partnering with PayTabs for automated invoice processing:

• Customization: Choose from multiple themes for your invoices and even more than one for the payment page. You can also add logos and change the color of the header and footer to align the invoice with your brand.
• Easy Give and Take: With PayTabs, send invoices to your customers or receive the same from vendors via SMS, email, social media channels, WhatsApp, or QR codes. You can easily generate a QR code that contains details like date, seller name, unique identifiers, VAT, total payable amount, etc. Receiving payments electronically against the invoices is also a cakewalk.
• Support for Multiple Payment Methods and Currencies: Payment gateway integration with PayTabs allows you to offer various payment modes and accept multiple currencies from around the world. With the electronic invoicing system, you can also generate and share invoices in line with your product listings in different countries (and hence, multiple currencies). When customers see the payable amount in a currency familiar to them, they can process the invoice fast.
• Multiple Invoice Management: From a single dashboard, you can track and manage multiple invoices of multiple customers without missing out on anything. You can check the ones that are pending or paid and even set and send reminders automatically. In case you run a subscription-based business and deal with recurring payments, PayTabs’ e-invoicing system helps by automating invoice generation and sharing them at pre-specified intervals for different customers.
• Cost Reduction: Through automated invoice processing, you can save significantly on labor and overhead costs. After all, the more the number of customers, the higher will be these costs if you take the manual route.
• Enhanced Accuracy: Accuracy is vital when you are sending invoices. But ensuring it manually for multiple customers and invoices is a challenge. Incorrect invoices can create a poor impression on customers though, lead to back-and-forth and delayed payments, and waste time. With PayTabs, you can eliminate human errors, no matter how many customers you serve or how big the transaction volume.
• Better Cash Flow: By using online invoicing tools, send invoices and receive payments on time. Even if you have a large base of customers, you won’t skip anyone or forget to send a particular month’s or quarter’s invoice accidentally. Consequently, your cash flow will improve.
• Reduced Paperwork: Managing multiple customers and invoices manually means storing, tracking, and managing innumerable files and documents. The process is cumbersome, papers are prone to misplacement, and it’s not environment-friendly. With invoice automation, eliminate or at least minimize paperwork, go green, and record every stage of the invoicing process for greater financial accountability, traceability, and transparency.
• Greater Security: Physical financial documents can be easily tampered with or stolen. However, with PayTabs’ e-invoicing solution, you can keep all confidential data safe, comply with industry regulations, and earn customer trust.
• Data-Backed Insights: PayTabs e-invoicing is not just perfect for simplifying client billing, but also for deriving actionable insights from the analysis of all the data collected on customer payments, cash flow, payment timelines, and so on. This way, you can detect pain points, improve your invoicing system further, boost customer experience, and increase your profit margin.

Effective Tips to Manage Multiple Customers and Invoices

While PayTabs undoubtedly makes your life easy in the ways discussed above, here are a few things you can do to make the most of our invoice automation feature:

• Define Terms and Policies Clearly

Communicate details like your contact information, due dates, billing frequency, preferred currency and payment method, charges for late payment, and policies regarding cancellation and refund clearly to the customer. This will minimize the scope of disputes, confusion, and ensure that both parties are on the same page.

• Organize Clients and Invoices

When it comes to automated invoice processing, organize multiple clients and invoices in a way you understand. You can do so by using labels, folders, tags, or assigning client codes and invoice numbers. Sorting invoices based on date, amount, status, and priority can also help. This way, you can track payments and balances easily.

• Regularly Review Invoices and Update

This is necessary to make sure your invoices are complete, correct, and updated. Doing it weekly at least is highly recommended. Remember to check and revise details like number, date, amount, invoice, status, comments, feedback, etc. during the review.

• Be Prompt with Follow-Up

When you have multiple clients and invoices to deal with, be prompt with payment follow-ups. Send reminders before the due date and automate payment confirmations and thank-you notes. This will augment your cash flow and improve relations with customers.

• Request Feedback

Request customers to rate, review, or share suggestions based on your invoicing system. You can also create short surveys and polls to capture valuable data. This will help you detect any issues with the invoicing process, work on them, and increase customer satisfaction and loyalty.

Partner with PayTabs for Invoice Automation Today

In a nutshell, leveraging online invoicing tools from PayTabs makes it a breeze to manage multiple customers and invoices. It is as easy to create, customize, and share invoices as it is to receive payments on time. You can manage it all from a single dashboard, accept multiple currencies, ensure accuracy, lower costs and paperwork, save time, enhance cash flow, boost security, and even obtain data-backed insights.

So, get in touch and get started. As MENA’s top payments infrastructure company, PayTabs offers advanced solutions to promote financial inclusion and local commerce. We aim to power every single digital transaction in the region with our scalable, simple, and secure solutions.